Vancouver, Canada
Full Time
# of Positions:

Work at VFS

There is no such thing as an ordinary day when you work at Vancouver Film School. It’s a creative and fast-paced environment where you’re part of recruiting and educating the next generation of actors, filmmakers, video game developers and creative thinkers. Our unique culture is all about celebrating the pure passion and unwavering perseverance of our students as they go through their own amazing personal journeys towards a career in the entertainment arts. Constantly evolving and updating to meet industry demands, VFS believes results matter, and that extends from our classrooms and experienced faculty to our hard-working marketing, admissions, and support departments — and well beyond. If you’d like to join our team, simply browse the open positions below. If none of them seem to fit your particular skillsets, but you think you belong at VFS, apply here. We can’t wait to hear from you.

Job Scope

Reporting to the Acting Program Manager, and working closely with the Production Manager, the Production Coordinator is a position that combines a variety of production, technical and administrative functions for all of the projects, shoots, collaborations, and special events that occur throughout the Acting Curriculum.

The coordinator is a team player and possesses a strong sense of commitment, support, and responsibility to the organization as a whole (administration, students, instructors, and staff of all VFS programs), and the VFS model of education. Strong communication and organizational skills are a must.
This position is responsible to support the successful, safe and inclusive delivery of educational projects and classes in the Acting department including logistics, gear, collaborations and materials across our VFS campus.
This role is a full-time role 40 hour a week position with some flexibility required for our dynamic VFS Acting Programs.

Core Responsibilities

  • Support the coordination of all Acting related class projects, workshops and productions.
  • Assist planning, set up and gear for events and presentations including, live presentations, graduations and guest speakers.
  • Support best practices for optimal student experience.
  • As necessary, support instructors with specific CR program delivery including zoom and technical issues.
  • Troubleshoot production issues and pass on any concerns from productions to appropriate instructors and staff.
  • Help create safe, respectful, inclusive, and appropriate learning spaces for all students, staff and faculty aligned with VFS guidelines
  • Support with preparation, load in/set up and wrap of Acting Projects, on set shoots, presentations and events.
  • Works with acting and across department key personnel: Program Managers, Program Assistants, and other Production Coordinators on an amicable production schedule.
  • Support Resources and Acting Production Manager to ensure minimal equipment conflicts with their departments and productions. If Production Manager is pre-disposed Production Coordinator will personally be present for all equipment rentals and returns.
  • Meet with faculty, collaborators, staff and students to stay informed as productions develop.
  • Coordinates the Acting department aspect of collaboration projects with other departments, including casting, introductions, logistics, last minute emergencies, screenings and debriefing with Film Curriculum collaborations.
  • Provide preproduction, on set and post production support as necessary.
  • Attends pre-production classes when necessary and appropriate.
  • Assist with term turn around duties including, uploading grades, updating Moodle and preparing long form attendance folders.
  • Assist Resources and department with between term reset of the Acting campus.
  • Coordinate any facilities, tech and maintenance issues with other departments, via Ops Jobs.
  • Support student and staff coordination with other departments for curriculum-based requests for productions, workshops and events.
  • Upload, archive and label student works on Project pages.
  • Will be required to work periodically on weekends and evenings, with flexibility in schedule as necessitated by the projects and events.
  • Other duties as assigned.

Job Qualifications

  • Knowledge of the Film industry and the Film Production process.
  • Ability to handle a multitude of tasks in a team environment.
  • Strong computer and software skills (excel, word, trello, PowerPoint, Adobe suite & additional production-based software, FTP servers).
  • Ability to communicate effectively with all levels of staff and with external contacts.
  • Demonstrated organizational and time management skills.
  • Familiarity with camera/lighting, audio visual gear and some post production is an asset.
  • Demonstrated good judgment and initiative with the ability to work independently.
  • Highly organized team player with a flexible approach and works well under pressure.
  • Ability to present a professional and positive image and maintain discretion and confidentiality.