3D Animation & Visual Effects
Vancouver, Canada
Full Time
# of Positions:
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Work at VFS

There is no such thing as an ordinary day when you work at Vancouver Film School. It’s a creative and fast-paced environment where you’re part of recruiting and educating the next generation of actors, filmmakers, video game developers and creative thinkers. Our unique culture is all about celebrating the pure passion and unwavering perseverance of our students as they go through their own amazing personal journeys towards a career in the entertainment arts. Constantly evolving and updating to meet industry demands, VFS believes results matter, and that extends from our classrooms and experienced faculty to our hard-working marketing, admissions, and support departments — and well beyond.

Job Scope

Reporting to the Head of Department, the Program Manager will be responsible for the logistics and administration of the full-time animation programs within the department. The ideal candidate will be an experienced Administrator who is highly organized, energetic and a positive self-starter who thrives in an evolving and fast-pace environment.

Core Responsibilities

  • Understands and administers Vancouver Film School policies and procedures to all staff and students at the program level.
  • Coordinate with the Education Administration Department with respect to student handbook updates, orientation and introductory sessions, student records such as grades, attendance, graduation and employment of students.
  • Oversight, organization, and administration of faculty schedules.
  • Communicate daily with students in the area of personal issues, upcoming events, class meetings, absence meetings and disciplinary issues.
  • Coordinate and administer departmental services for faculty such as phones, contact lists, office space and computer support.
  • Coordinate and communicate with Teaching Assistants with respect to scheduling and departmental needs.
  • Liaise with the Marketing Department to ensure receipt of current programming particulars.
  • Liaise with Admissions and Students Services Departments with respect to new students and alumni.
  • Coordinate with the Educational Administration Department the submission of course outlines and lesson plans and maintenance of curricular tracking sheets for the Animation Department.
  • Distribute and track instructors course information such as attendance sheets for students, grades and course evaluations.
  • Liaise and coordinate with the Human Resources department in the areas of faculty hiring, tracking of staff attendance and change of information of current faculty and employees.
  • Input payroll, vacation and course assignment data into EMPulse HR/Payroll system
  • Liaise and coordinate with Accounting regarding student budgets, requisitions and department budget.
  • Liaise and coordinate with the Operations Department with regards to building maintenance.
  • Other duties as assigned by the Head of Department.

Job Qualifications

  • Degree/Diploma in either of the following discipline:  Film, Theatre, Educational or Business Administration along with a minimum of 3-5 years of administrative experience.
  • Excellent written and interpersonal skills with an attention to detail and accuracy.
  • Demonstrated organizational, supervisory and time management skills.
  • Knowledge of entertainment industry and/or animation production would be preferred.
  • Strong computer and software skills.
  • Good business writing skills with an attention to detail and accuracy.
  • Ability to communicate effectively with all levels of personnel and with external contacts.
  • Demonstrated organizational and time management skills.
  • Demonstrated good judgment and initiative with the ability to work independently
  • Highly organized team player with a flexible approach and works well under pressure.
  • Ability to present a professional and positive image and maintain discretion and confidentiality.

Vancouver Film School believes in diversity in all forms and we're committed to creating a welcoming and inclusive environment for all. As our team grows, we're looking to work with a wide range of creatives and professionals from different backgrounds, including but not limited to Indigenous people, persons with disabilities, newcomers to Canada, seniors, visible minorities and people from all genders, sexual orientation and religious backgrounds. We want to assure both our students and staff that this is of the utmost importance and strive to improve representation in all areas

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